Vattenfall is now looking for an experienced Executive Assistant.

In this role you will work as an assistant in an international environment. You will be responsible for a wide range of diverse tasks related to assisting company's Managing Director, managing assignments to execute organizational development, and daily tasks related to the office. You will have an independent role where you have possibility to take own initiatives and develop ways of working. In this role you would be reporting to the Managing Director of the company. The role is full-time and permanent. The role is located in Helsinki and hybrid working model is possible.

Your tasks and responsibilities

-Providing administrative support to Managing Director- ensure diary, appointments and travel are efficiently organized
   -Act as first point of contact and ensure efficient liaison between business customers, team members and colleagues
   -Schedule, book and arrange resources for conferences, meetings, appointments and travel plans
   -Providing high level support in production of presentations, reports, proposals in line with the company's standard
   -Collecting up-to-date input data from business
   -Preparing meetings documentation and when relevant take the meeting's minutes
   -Ordering office supplies
   -Processing invoices

We expect you to

-maintain the highest level of confidentiality and discretion. This position requires handling sensitive information.
   -have previous experience in a similar role.
   -be experienced in MS Office and preferably SAP.
   -have good collaboration and interpersonal skills.
   -be ready to communicate in several languages. Good written and oral Finnish and English language skills are a must, and knowledge of Swedish and other European languages is seen as an advantage.

Our Offer

We offer a challenging and international work environment and the possibility to work with some of the best in the field. You will be working in interdisciplinary teams and you can always count on support from committed colleagues as 'Ask and Share' concept is essential for the way we work. We offer attractive employment conditions (smart working, flexible working hours and a good-work-life balance) and opportunities for personal and professional development. Location: Helsinki, Finland

For more information about the position and the recruitment process you are welcome to contact our recruiter Cecilia Wijkman, cecilia.wijkman@vattenfall.com.

We welcome your application in English no later than May 10th 2024. We kindly request that you do not send applications by any means other than via our website.

At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be a good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation.

The security of Vattenfall and its employees is essential. For that reason, a pre-employment screening will be part of your recruitment process. The screening is based on the role you will fulfill within Vattenfall.

We look forward to receiving your application!

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