Site Administration Assistant

We are now searching for a Site Administration Assistant who reports to Finland AMD as part of the Market Area Finance & Admin organization. Location of this position is Espoo, Finland.

Site Administration Assistant works in Finland Admin team that is responsible for taking care of local administrative tasks in different Metso Outotec locations in Finland. This specific role focuses on the administrative tasks in Metso Outotec Espoo office and includes the following responsibility areas:

• Maintaining instructions related to the use of space in Espoo office (e.g. home bases)

• Coordinating the network of Espoo home base owners

• Acting as a key user of working space reservation system

• Coordinating any space changes and possible moves within the Espoo office

• Overseeing the cleanliness and general order of the premises

• Coordinating the lobby service offered in Espoo office

• Approving access control requests for Espoo office

• Purchasing of office furniture (whenever needed) for common areas in Espoo office

• Archiving of Espoo facility related contracts

• Reviewing of Espoo facility related purchase invoices

• Acting as a contact person for Espoo personnel in workwear and business gift matters

• Acting as a secretary for the local initiative handling committee

• Assisting locally in any country level initiatives, campaigns and events

• Participating and contributing to the collaboration network of Finland assistants

• Communicating with stakeholders and Espoo staff efficiently and transparently (ensuring that local Intranet and other information sources are up to date)

• Understanding business requirements, managing stakeholders and their expectations and actively communicating across organization to achieve best overall solutions regarding administrative matters in Metso Outotec Espoo office

Main stakeholders in this position are Espoo home base owners, Finland facility management, Finland HR, Finland IT, Finland assistants and several external vendors and service providers related to the administrative field of local operations.

Qualifications and experience:

• 3+ years of relevant work experience

• Hands-on and Can-do attitude

• Customer service mindset

• English and Finnish language skills

• Excellent communication, collaboration and networking skills

• Solution and development oriented with problem-solving skills

• Independent working style

• Ability to act according to Metso Outotec values

We offer you an interesting and dynamic position close to the business with flexible and hybrid ways of working in a global business environment. You have continuous learning opportunities and possibilities to grow both personally and professionally. 

Additional information
For further information, please contact Outi Mäntylä, Director, MA Finance, Nordics, outi.mantyla@mogroup.com or via phone +358 46 922 0306.

To apply, please leave your application via Metso Outotec Careers pages by 27 January 2023. Please note that we will start interviews already during the application period, so please send your application as soon as possible.