Private Personal Assistant

Family Office Illusian is looking for a proactive and self-directed Private Personal Assistant for a versatile role to assist Illusian's partners with private matters.

Illusian's operations are divided into investment activities, philanthropy, and family services. In this role, you will be part of the family services team. As a family services assistant, you will be responsible for a wide range of administrative and personal tasks, ensuring the smooth daily operations for client families. Your tasks will include coordinating transportation and other daily activities, booking travel and restaurant reservations, and organizing private events. In addition, you will have great responsibility as you will take part in families’ administration of real estate rental portfolios and financial management.

This role is ideal for a proactive individual with solid experience as an assistant, where project management skills, independent work approach, and a flexible attitude are key. You will be organized and adaptable to different situations and tasks. Additionally, you will enjoy working in a confidential and responsible manner as a member of Illusian's close-knit and supportive family team.

You are expected to have:

• 5+ years’ experience as a private assistant, or equivalent experience in the corporate world for executives

• Reliability, proactiveness, and project management skills even in changing situations

• Good communication skills in English and Finnish

• Proficiency in MS Office/Google G Suite

Considered as an asset:

• Operational work experience, e.g., from assistant work, project management, hotel or event industry

• A driver's license

• Relevant education, such as executive assistance or hospitality management

Illusian offers you:

• A diverse job description with responsible tasks, such as taking care of clients' modern properties

• Specialization opportunities: You can develop your skills through various trainings and specialize according to your interests, for example in interior decoration or event organization

• Encouraging compensation: a fixed monthly salary (see range below) and benefits including a lunch benefit, comprehensive healthcare and health insurance

• The Illusian community that works together and organizes activities to brighten the workday, such as sports trials, recreational days, and monthly brunches

• A new office space in the heart of Helsinki that we share with our close friends at We Foundation, KEM Group, and Wondershop

• An exclusive peek into the world of Europe’s top entrepreneurs, founders, and investors

• A chance to make a lasting positive impact in the world

Practicalities:

In this permanent and full-time position, you will be directly employed by Illusian. The position starts in August-September 2024 and is based at Illusian's office in central Helsinki with a hybrid work model. Additionally, the job requires travel within the Helsinki metropolitan area to various locations as well as occasional flexibility outside of office hours. A driver's license is seen as an advantage for transportation purposes. Salary in this position is 3500-4000 €/month depending on your experience.

Interested in the position? Please submit your CV and motivation letter in PDF-format by latest 14th of July 2024 via our application system. Please also mention your salary request and the earliest possible starting date in your application documents. Remember to use the application system, we do not accept applications by email.

Please note that the credit information of the selected candidate will be checked due to the confidentiality of the position.

You can read more about Illusian at: https://illusian.org/ For questions about the position and the application process, please contact Recruitment Manager Kati Hautakoski (kati.hautakoski[at]atalent.fi, +358 50 552 0419).