Office Coordinator & Safety Manager

Join Nestlé Finland– We are looking for the Power of You

Are you looking for new challenges in an international company? Are you interested in creating safe and attractive working conditions and office environment for your colleagues, combined with administrative tasks? Then we have a fantastic job opening at Nestlé Finland, a local organization that is part of the global Nestlé network. We are currently seeking a new Office Coordinator & SHE Manager to join our Safety, Health and Environment (SHE) & General Services teams at our office in Keilaniemi Espoo, Finland. This full-time temporary position until the end of 2025 offers you the opportunity to contribute to both the local and global success of Nestlé. Join us and make a difference in the workplace environment for our employees.

Working at Nestlé

We are the largest food company in the world, with a wide range of products across various categories. Our primary focus is on nutrition, health, and wellness. In Nestlé Finland, we bring together a diverse team of passionate individuals who are dedicated to promoting health, wellness, and sustainability. With our wide range of iconic brands and innovative offerings, we strive to meet the unique tastes and preferences of our Nordic consumers.

Nestlé Finland is not just an ordinary workplace; it's a community where people truly matter. We understand that you are more than your job title, and we appreciate that your individuality shapes the vibrant tapestry of our organization. We value every aspect of you, from your talents and skills to your personal experiences and perspectives. Together, we create a culture that encourages personal growth, celebrates diversity, and offers endless opportunities.

Your job

As SHE Manager your overall responsibility is to monitor the SHE legislation and Nestlé SHE standards to ensure full compliance and coordinate required activities in case of gaps. You will provide SHE trainings for the organization, for example related to office safety, as well as plan and run the local SHE committee meetings, and coordinate related SHE activities such as office inspections, fire evacuation drills etc. Furthermore, you will be responsible for:

• Monthly reporting of SHE performance into our global systems

• Reporting of incidents related to injuries and illness incl. risk assessments, route cause analysis and follow up activities to ensure continuous improvement when it comes to our SHE performance

• Taking part in monthly SHE meetings for SHE managers in the Nordic countries and contribute with ideas, best practices and learnings to ensure continues improvements

As Office coordinator, you will be our go-to person in all office related questions, and you have a central role in ensuring we offer an attractive, inviting, and productive office space for all employees and guests. You will be the main contact to the landlord on any building related matters and coordinate with local facility management provider on cleaning, mail & parcels etc. You will also be responsible for:

• Company cars administration and liaising with both drivers and the company car provider

• Administration of mobile devices and subscriptions

• Making sure appliances are working at the office and requesting service if needed

• Access cards and keys

In addition, you will be the main contact to the building’s common reception and be the project manager for office projects at the Espoo office.

The Courage to Be You

At Nestlé Nordic, we recognize that true greatness comes from the courage to be yourself. We encourage you to embrace your authenticity and stay true to who you are, regardless of your background, appearance, or career choices. We firmly believe that when you bring your whole self to work, you unleash your full potential. You are the driving force behind our success, and we are committed to supporting your growth, both personally and professionally.

We are looking for the power of you

We are looking for someone who will take pride in running our Espoo office and ensuring the wellbeing and safety of our employees. You will need to have an ability to work independently but at the same time, networking with the different stakeholder groups comes naturally to you. We are looking for a candidate who will make our employees feel safe, healthy and ready to work, creating the right surroundings and meeting the right requirements.  

You might already have gained some working experience and/or have an educational background within a relevant field related to either general services, administration or the SHE area. Additionally, we expect you to have:

• A positive energy and willingness to adapt to ever changing environments

• Strong communication skills, in both Finnish and English (knowledge of Swedish is a plus)

• Structure and ability to deliver quality work within short and at times demanding deadlines

• A service minded attitude and a positive can-do mentality

• A genuine enthusiasm for making a difference and contributing to the success of Nestlé Nordic

Join Nestlé Nordic and Make Your Mark

Nestlé Finland is a part of our Nordic organization. At Nestlé Nordic, your individuality is our greatest asset. We believe in the power of you and the unique contributions we together bring to our organization. If you are ready to be part of a supportive and inspiring team that values your true self, then seize this opportunity and apply today. Together, we will unleash your potential and redefine what's possible.

Would you like to know more about us?

Follow us on LinkedIn and Nestlé Finland if you would like to be notified of new Nestlé opportunities and our values. Follow us on Instagram if you want to know more about our company culture and see what it is like to work at Nestlé Nordics.

The selection process & Contact

Interested? Please, don’t hesitate to submit your CV and application with a salary request as soon as possible but no later than on 22nd of September 2024. If you have any questions regarding the job, please do not hesitate to contact our Country Manager Niina Koskinen via LinkedIn. Please note that we will only accept applications that are sent to us via our Careers site.

Preferred start date: November 2024

Note: Nestlé Nordic is an equal opportunity employer. We embrace diversity and inclusion and encourage individuals from all backgrounds to apply.