(Poistunut julkaisusta)

Executive Assistant - Legal & Contract Management
Outotec Oyj

Alkuperäinen julkaisupäivä 10.7.2018

We are currently looking for an Executive Assistant to proactively support the Head of Legal & Contract Management, as well as Outotec’s Board of Directors in various administrative and coordinative tasks.

As Executive Assistant - Legal & Contract Management, you will:

  • Manage the General Counsel’s workload and calendar, while acting as a gatekeeper and following up on meetings, external contacts etc.
  • Coordinate and organize meetings with Outotec Board of Directors and take care of material collection and delivery
  • Be responsible for travel management (full cycle, including expense claims) for both the General Counsel and the Board of Directors
  • Assist the Legal & Contract Management team with daily matters
  • Schedule and organize Legal & CM management team meetings
  • Take care of invoice handling and cost follow-up
  • Be responsible for insider register maintenance (permanent and company specific), as well as project specific register maintenance
  • Act as the key user for Directors Desk and as an user of the Euroclear system
  • Support with practical meeting arrangements for the Annual General meeting; and coordinate the registration process in cooperation with other functions

To succeed, you will need:

  • Excellent oral and written communication skills, both in Finnish and English
  • Good command of Microsoft office tools
  • Ability to work in a quickly changing atmosphere, with a tolerance for changing plans
  • Excellent prioritization and organizational skills and an ability to multitask
  • High stress tolerance: ability to work under pressure with tight deadlines and co-ordinate the input of others in these circumstances
  • Ability to see the big picture and at the same time have an attention to detail
  • Ability to work effectively with a range of partners and stakeholders, both outside and inside the company
  • A service minded and positive can-do attitude
  • Ability to work in a discreet manner, maintaining confidentiality
  • Flexibility in working hours

Location: Finland / Espoo
Organization: Legal & Contract Management
Employment type: Permanent, Full time

For more information:

Nina Kiviranta
General Counsel
E-mail: firstname.lastname@outotec.com

Opening date: 2018-07-10
Closing date: 2018-08-05