(Poistunut julkaisusta)

Administrative assistant

Alkuperäinen julkaisupäivä 7.4.2020
We are looking for an interim administrative support for a three months project together with our client European Chemicals Agency ECHA. The candidate we are looking for has relevant administrative experience at least for 2 years.

The selected person will work in the Unit R3 (Corporate Services) provisioning of administrative, logistical and secretarial support to the Committee and Forum meetings and supporting other meetings/events organized by ECHA as needed.

Main duties:

- Provide administrative, logistical and secretarial support to the organisation of external events, in particular the meetings of the Committees, the Forum and their Working Groups but also of other meetings and events organised by ECHA
- Assist in welcoming and informing participants of the meetings and outside visitors
- Support the administration of the reimbursement claims of the Committee and Forum members, invited experts and other participants by responding to reimbursements related inquiries and collecting the necessary documentation and prepare reports
- Liaise as necessary with R3 colleagues responsible for the Conference Centre to ensure proper functioning of the meetings
- Assist the outsourcing of catering and other services for the meetings and other events
- Support the secretaries and assistants in the review and implementation of a quality control system for the management of the Committees and the Forum
- Administer the document management and distribution systems
- Perform the duties required for the pilot project for the centralisation of meetings
- Perform other duties as required (for example prepare reports)

Edellytämme sinulta

Education: University degree
Ability to take responsibility for specific areas of work and see actions through to completion ensuring that the deadlines are met
Good communication and interpersonal skills
Proficiency in MS Office
Aptitude for team work as well as cooperative and customer-oriented attitude
Previous work experience in a similar multi-cultural environment
Good English skills both written and spoken

Tarjoamme sinulle

Interesting project in a multicultural environment
Opportunity to gain experience in administrative tasks
Versatile tasks and great teams support
Comprehensive induction


We will be contacting applicants during application period, hence do not hesitate to leave your CV for the position today! Please be prepare to tell us two references.

Please note that prior to appointment, successful applicant will be asked to produce an official document indicating that they do not have a criminal record.

Please leave your application and CV in Europass format:


Mia Viskari
Rekrytointikonsultti, Toimisto
StaffPoint Oy, Keskustori 1 A 2, 2.krs., 33100 TAMPERE
050 449 1481, vaihde 030 047 2000
mia.viskari@staffpoint.fi www.staffpoint.fi